5210610S Payroll PPM v1

Work Process Instruction (WPI) City of Raleigh Public Utilities Department

SUBJECT Payroll Process Step 2 Prepping Timesheets (Friday)

NUMBER

REV

EFFECTIVE DATE 1/1/19

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WPI.5210.610.2018.02

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SUPERSEDES

PREPARED BY Thomasina Barnes

APPROVED BY:

1.0 Purpose : 1.1 To provide guidance for preparing documents associated with approving timesheets in PeopleSoft during the Payroll process for Public Utilities. 2.0 Scope

3.0

Records

4.0

Associated Documents 4.1 Absence Query

4.1.1 Query created by PeopleSoft that lists employee leave requests Employee List by Department Query 4.2.1 Query created by PeopleSoft that lists employees by departments within Public Utilities 4.2.2 Allows employees to be sorted by type of employment ( regular or temp ) 4.3 PeopleSoft Employee List 4.3.1 Provides pay status of employees, and other information such as: time approver, leave status, employee id, employee name, overtime default and division number. 4.4 Time Approver Query 4.4.1 Query created by PeopleSoft that lists employees and their time approvers 4.5 Personnel Account String Appendix 4.5.1 Includes program codes, fund codes, and account codes for the various divisions and employee types within public utilities 4.6 Position Control Form 4.6.1 An internal Excel report that is kept by the fiscal analyst of all positions within public utilities 4.6.2 Report is used for locating program codes and account strings for temp employees 5.0 Definitions 5.1 PU – Public Utilities 5.2 T – temp employee 5.3 R – regular employee 5.4 Combo Codes – codes that differentiate between the fulltime/part-time budgetary salary accounts. 5.5 Pushback/Denied/Approved – supervisor actions regarding leave requests 4.2

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