PPM 5210 610 PA FORM V0

Work Process Instruction (WPI)

City of Raleigh Public Utilities Department

SUBJECT

NUMBER

REV

EFFECTIVE DATE

Page 2 of 2

How to Review a Corecon Personnel Action Form

WPI.5210 .610.2018.06

1/1/19

SUPERSEDES

PREPARED BY

APPROVED BY:

Thomasina Barnes

9.1.1 Effective Date 9.1.1.1 For acting pay positions, the effective date on the PA form must be 30 days prior to any payments received. 9.1.1.1.1 The PA form should be sent to HR a week before the 30-day period ends, to ensure payment is received with next payroll. 9.1.2 Location, Supervisor, Hire Date, and other demographical information can be verified via PeopleSoft. 9.2 If all information is correct, the Fiscal Analyst will print the PA form, sign it and move on to the next step in the process. (Hand deliver original form to HR) 9.2.1 If information is incorrect, the Fiscal Analyst will make the necessary corrections, and email a corrected copy to the division admin staff; then move on to next step (print, sign, and deliver to HR). 9.3 If the account string is being corrected on the form, use the Personnel Account String Appendix. 9.4 If an employee is being demoted due to disciplinary action, use the Vacancy report to verify that the position is vacant. 10.0 Uses for Corecon Personnel Action Forms 10.1 Terminations or Resignations 10.1.1 Can occur any day of the month. 10.2 Retirements 10.2.1 Must occur on the 1 st of the month. 10.2.2 The employee should apply for retirement with the Human Resources Department or the local Retirement Services branch. 10.2.3 Employee should apply at least 3 months prior to the effective date to ensure their retirement check is received on time. 10.3 Stipends and Certification pay 10.3.1 Must be completed at the beginning of the pay period following the date of certification. 10.4 Bonus Only 10.4.1 Can be completed on any day. 10.4.2 Form is scanned and sent directly to Payroll only. 10.4.3 This is the only PA form that can be scanned and sent digitally to Payroll. 10.5 Pay Adjustment (Underpay/Overpay) 10.5.1 Must be completed at the beginning of the pay period. 10.6 Acting Pay (Stipend Adjustment) 10.6.1 Does not have to be completed at the beginning of the pay period. 10.6.2 Employee must have been acting in position for 30 days prior to payments received. 10.7 Demotions (Disciplinary Actions) 10.7.1 Does not have to be the beginning of the pay period. 10.7.2 Manager referred transfers can occur any day of the month. 10.7.2.1 Employees not getting along

PRINTED COPIES ARE UNCONTROLLED

40